[ Collections Manual - TOC ] [ Ch 1 - Administrative Actions Unit (AAU) ] [ Ch 2 - Civil Actions Unit (CAU) ] [ Ch 3 - Special Actions Unit (SAU) ]
[ 2.0 - Civil Actions Unit(CAU) Functions ] [ 2.1 - Processing Computer Output ] [ 2.2 - Day 84 List ] [ 2.3 - Assessment Process ] [ 2.4 - Maintaining Assessment Files ] [ 2.5 - Processing Returned Assessments ] [ 2.6 - Recording Final Assessments ] [ 2.7 - Executions on Final Assessments ] [ 2.8 - Judicial Review Lawsuits ] [ 2.9 - Certification Process ] [ 2.10 - Recording Judgments ] [ 2.11 - Processing Recorded Abstracts ] [ 2.12 - Processing Court Cost Bills ] [ 2.13 - Renewing Judgments & Final Assessments ] [ 2.14 - Processing Returned Executions ] [ 2.15 - Processing C-5 Edit Reports ] [ 2.16 - Injunction Action ] [ 2.17 - Labor Agent ] [ 2.18 - Ad Valorem Tax Suits ] [ 2.19 - Judicial Fee Fund Transfer Report ] [ 2.20 - Release of Notice of State Tax Liens, Abstracts of Assessments and Abstracts of Judgment ]
Chapter 2: Civil Actions Unit	comments to:Regulatory Integrity Division - Collections

2.1 Processing Computer Output

[ 2.1.1 - Accounts Changing County Codes ] [ 2.1.2 - Day 49 List ] [ 2.1.3 - Day 84 ACAP List ] [ 2.1.4 - ACAP Projected Workload Report ] [ 2.1.5 - FL-39B & FL-39BOL ] [ 2.1.6 - C-18 Notice of Assessment ] [ 2.1.7 - C-33 Abstract of Assessment ] [ 2.1.8 - Certification Documents ] [ 2.1.9 - Abstracts of Judgments ] [ 2.1.10 - Schedule of Extended Payoff ] [ 2.1.11 - F9-T Purchase Vouchers ] [ 2.1.12 - FL-21's and FL-21A's ] [ 2.1.13 - Debits & Credits to Accts Certified to the Attorney General ] [ 2.1.14 - Execution Forms ] [ 2.1.15 - Purchase Voucher (F-9T)'s for Executions & Input & Edit Records for Execution of Assessment ] [ 2.1.16 - Monthly Computer Output ]

2.1.1 Accounts Changing County Codes

Check each account listed against the Tax System via delinquency summary screen for judgment or final assessment flags. If a judgment flag exists, mark "J" in red to the left of account number. If a final assessment flag exists, mark "F" in red to the left of the account number. Give the completed list to the unit supervisor. An examiner will review the account to determine if the abstract and a tax lien should be recorded in the new county.

2.1.2 Day 49 List

Give the list to the unit supervisor.

2.1.3 Day 84 ACAP (Automated Collection Action Program) List

Give the original list to the unit supervisor. Make one copy and work it according to Day 84 List Procedures on the first working day of the week only.

2.1.4 ACAP Projected Workload Report

Give the report to the unit supervisor. Make one copy and give it to the lead assessment examiner on the first working day of the week only.

2.1.5 Assessment Warning Letters (FL-39B & FL-39B0L)

An employer copy and a file copy of each assessment warning letter FL-39B and FL-39BOL are produced. If a BPS is on the letter, a field copy will also produce. Collate original and copies with window envelope, U-24, and merge FL39B’s and FL39BOL’s together in account number order. When field copies of FL39B’s or FL39BOL’s are produced, make one copy of the field copy of the letter.

Sort and distribute to the Civil Actions Unit accounts examiner according to Assessment Candidate List (Day 91) or to the unit examiner in possession of the Status folder per tax folder accounting and tracing system inquiry. Give the original Assessment Candidate List (Day 91) & Assessment Candidate Edit List to the unit supervisor. Make a copy of the edit report for each Civil Actions Unit examiner who requested output that edited (per Edit Report or per tax folder accounting and tracing system inquiry).

2.1.6 C-18 Notice of Assessment

Collate the four sets of Notices of Assessment as to account number and assessment number and paper clip each set together. Sort and distribute in account number order to the Civil Actions Unit examiner according to Assessment Input Records list or to the unit examiner in possession of the Status folder per tax folder accounting and tracing system inquiry. Give the original Notice of Assessment Input Records & Notice of Assessment Edit List to the unit supervisor. Make a copy of the edit report for each Civil Actions Unit examiner listed with output that edited (per Edit Report or per tax folder accounting and tracing system inquiry).

2.1.7 C-33 Abstract of Assessment

(Texas Workforce Commission abstracts) and (Texas Workforce Commission, formerly Texas Employment Commission abstracts)

Give all abstracts of assessment (C-33) to the unit supervisor. Give the original Input Records for Abstract of Assessments and Abstract of Assessment Edit Listing (produced under Job Name TXDC0551) to the unit supervisor. Make a copy of the edit list for each account appearing on the edit list and give it to the unit supervisor.

2.1.8 Certification Documents

Assemble letters to the Attorney General (FL-174), sworn statements of employer account (Forms C-25), and second pages (Forms C-15C) and give to the Civil Actions Unit account examiner listed on the C-25 Sworn Statement Input and Edit Listing.

Give the C-25 Sworn Statement Input and Edit Listing to the unit supervisor. Make a copy if a requested Form C-25 did not produce and give the copy to the requesting accounts examiner.

2.1.9 Abstracts of Judgments

Give abstracts to the unit supervisor.

2.1.10 Schedule of Extended Payoff

Give execution schedules to the unit supervisor.

2.1.11 F-9T Purchase Vouchers

An "original" set and one "copy" set of each purchase voucher (F-9T) are produced. Assemble original with copy. Give the assembled set to the Civil Actions Unit examiner scheduled to receive purchase vouchers that day.

2.1.12 Letters Notifying Employer of Recorded Abstract (FL-21’S & FL-21A’S)

An employer copy and two file copies of each letter notifying the employer of the recorded abstract (FL-21 and FL-21A) are produced. If a BPS is on the letter, a field copy will also produce. Collate original and copies together with a window envelope, U-24. When field copies of the FL-21's or FL-21A's are produced, make one copy of the field copy of the letter. Match the assembled letters with the abstract worksheet. Separate them by Civil Actions Unit examiner as indicated on the worksheet and deliver them to the appropriate examiner.