[ 2.7.1 - Filing Assessments in District Count ]

Assessment action is an administrative action taken outside the court and statute dictates that an execution must originate from the court. In order for the court to issue an execution on a final assessment, the assessment must be filed in Travis County District Court records prior to the issuance of the execution.

Prepare the appropriate Affidavit of Texas Workforce Commission (Form EXAFW or EXAFF) and the Execution, Form C-94X. (Refer to the Renewing Judgments and Final Assessments Procedure for instructions on preparing the Execution and Execution Worksheet.) The Collection Section Manager and the notary public must sign the affidavit. Make two copies of the signed affidavit and retain one copy in the Collection folder.

Send the original and one copy (marked "copy") of the affidavit and a copy of the served notice of assessment and a purchase voucher, F-9T, for payment of the filing fees to the Travis County District Clerk. Request that they file the affidavit and assessment in their records and return the copy of the affidavit with the cause number, court number, and date of filing shown thereon. Request that they sign the F-9T and return it along with an itemized statement of the court costs for payment of the filing fees. Send the writ of execution along with the affidavit and F-9T to the District Clerk and request that they sign, seal, and return the execution after the affidavit and assessment have been filed in their records.

When the file copy of the affidavit and the execution is returned from the District Clerk, enter via Notice of Assessment maintenance screen the cause number, the court number, the renewal date, and the amount of court costs incurred as a result of the filing. Enter the same information on the "Assessments Filed in Travis County" log. Verify the next day that the transaction processed correctly.

Send a copy of the affidavit bearing the filing information to archiving via a TWC correspondence route sheet and retain a copy in the Collection folder.

Sign and date the original F-9T and forward it along with one copy of the F-9T and a copy of the itemized statement of the court costs to Accounts Payable and retain a copy of the F-9T and the itemized statement of the court costs in the Collection file. Verify that the judicial fee is not included in the statement or the F-9T. If it is, the documents should be adjusted to remove the judicial fee before forwarding them to Accounts Payable.

Prepare an Assessment Renewal Card and file it with the Judgment Renewal Cards.

Refer to the Renewing Judgments and Final Assessments Procedure for instructions on transmittal of the execution.

If the execution was issued for injunction purposes, place an extra copy of the execution transmittal memo in the Status folder and trace the account for four months to the examiner requesting the injunction.