When recorded abstracts are returned from county clerks, the following steps should be taken:

After all abstracts for the final assessment or judgment have been returned recorded, recording information should be entered into the Tax system as follows:

• View assessment record or court record as appropriate to obtain the Record IID by matching assessment number or cause number on the abstract to that on the assessment record or the court record. (The last three digits of the assessment number and the assessment record IID are not always the same.)
  
  
• Access recording information maintenance screen. Enter "A" for Assessment or "J" for Judgment as appropriate, "C" for Change, and hit enter
  
  
• Key the EID (account number) and the Record IID. Key the "order date" from the attached purchase voucher for the county in which the abstract was recorded in the Date Field and the FIPS code of the county in which the abstract was recorded. Key the volume and page (or the film code number if there is no volume and page) placed on the abstract by the county. If both sides of the abstract contain a separate page number or film code number, enter only the one on the front page of the abstract.
  
  
• After recording information has been keyed, write your initials to the left of the county name on the worksheet.
  
  
• If the recording information was placed within one inch of the top of the abstract, transfer the recording information by writing it in the grid area of the abstract. This step is necessary because a copy of the abstract will be sent to archiving for filming and a document locator number will be placed on the top of the abstract and may cover the recording information.

FL-21's (for judgments) and FL-21A's (for assessments) will be automatically produced or manually requested as follows:

When recording information for abstracts of assessment is entered, FL-21A's may automatically produce in the next days tax run.

• The FL-21A's listed on the left side of the worksheet under the section "Mail Computer 21A To" should automatically produce in the next day's Tax run after the recording information has been entered.
  
  
• Some of the FL-21A's produced automatically by the computer are not always correct. If the "Mail Computer 21A To" field on the worksheet is blank and a FL-21A is automatically produced by the computer, it will be incorrect and should be discarded.
  
  
• If the FL-21A produced is addressed to the Secretary of State, it should be discarded,
  
  
• On individual accounts, if the FL-21A is produced to an address that is no longer good, it should be discarded,
  
  
• All FL-21A's listed in the center and the right side of the worksheet under the section "Key Additional 21A To" should be manually requested via CAU letter request screen the same day the recording information is keyed.
  
  Because there is no automatic production of FL-21's after abstract of judgment recording information has been entered, all FL-21's should be manually requested via CAU letter request screen as indicated on the worksheet.
  
  
• To manually request FL-21's or FL-21A's on the CAU letter request screen, key the EID (account number), the appropriate record IID obtained from the court record or the assessment record, and the appropriate Letter Type ("1" for FL-21's on Judgments or "4" for FL21A's on Assessments). Press enter. The cursor will skip down to Transaction Type. Key "1" for only screen name/address and key the name on Name-1 line, the address on Address-1 line, the city, state, and zip code as it all appears on the worksheet. If a BPS is indicated on the worksheet, key it in the field beside BPS on the request screen.
  
  NOTE: FL-21's and FL-21A's are sent only on recent judgments and assessments. If the worksheet is an "Execution Worksheet" instead of an "Abstracting Judgments or Assessments Worksheet", no FL-21 or FL-21A will be sent.

The next day, after the recording information and requests for FL-21's and FL-21A's have been entered, the following steps should be taken:

• Verify that the recording information displays correctly on the lien, judgment and assessment recording screen. If not, make any necessary corrections.
  
  
• The only incorrect information that can be changed is the Volume and Page or Film #. This should be done by entering "C" for change, the EID, Record IID, recording date, county code, and the correct volume and page or Film #.
  
  
• If any of the other information is incorrect, it will require that the entire entry be deleted and reentered on two separate days. To delete an entry, enter "D" for delete, the EID, Record IID, recording date, and FIPS. The next day, rekey the correct information.

When FL-21 and FL-21A computer output is received, match it and a U-24 window envelope with the appropriate worksheets and discard any FL-21A's that are not correct.

Make Xerox copies of each of the abstracts. One copy of each abstract is needed for each FL-21 or FL-21A to be sent and another copy of each abstract should be sent to Micro Imaging.

Attach FL-21's, FL-21A's, and the appropriate number of copies of each abstract to the worksheet and deliver all to the examiner whose name is on the worksheet for mailing.