The original writ of execution is forwarded to the Civil Actions Unit after the sheriff or constable has attempted collection on the execution. Purchase vouchers (Form F-9T) are also submitted for payment of the sheriff or constable's service fee.

Make two copies of each execution and any attachment to the execution. Review the officer's return section on the back of the execution to verify that the sheriff or constable completed it.

• The officer's return should indicate any action taken by the officer and the results of those actions. This information may be on an attachment to the execution rather than on the back of the execution.
  
  
• If the officer's return is blank, send the execution back to the sheriff or constable along with the purchase voucher and attach a note explaining why the documents are being returned. Retain a copy of the execution in the Collection folder and make a notation on the copy that the original execution was returned to the sheriff or constable and why.

Audit the purchase voucher to verify that the following information was completed by the sheriff or constable:

• The name, title, precinct number (for constables only), and address of the officer and the county name should be entered in the "Pay To" block.
  
  
• The appropriate county vendor ID number should be entered in the "Comptroller Vendor ID#" block.
  
  
• The amount of the service fee should be entered next to "Total" in the amount block.
  
  
• The officer's signature should be in the "Certification" block.

Complete the purchase voucher by entering the following information:

• The quantity and the sheriff or constable's service fee amount in the appropriate blocks.
  
  
• Stamp the date the purchase voucher was received in the "Delivery Date" block. Sign and date in the "State Agency Certification" block.
  
  
• Write F-9T, the date, and your initials on the back of one of the copies of the execution below the space for the sheriff's fee (write the amount of the fee in if it was not completed) to indicate that the purchase voucher has been processed.
  
  
• If the purchase voucher was not signed in the "Certification" block or was left completely blank, return it to the sheriff or constable along with a copy of the execution and attach a note explaining why it is being returned. Place a copy of the execution in the Collection folder and indicate on it that the purchase voucher was returned to the sheriff or constable for completion.

• Mail all original executions to the Travis County District Clerk.
  
  
• Forward the original and one copy of the purchase voucher to Accounts Payable for payment of the service fees along with a copy of the execution and officer's return. Retain one copy of the purchase voucher.
  
  
• File the copy of the execution bearing the F-9 processing notations in the appropriate Collection folder.
  
  
• Forward a copy of the execution to archiving with the appropriated route sheet.

Using the copy of the purchase voucher that was retained, enter the sheriff or constable's service fee on the appropriate court record or assessment record as follows:

• Access the appropriate maintenance screen. Change the "P" in Court Cost Status to "F". (If already "F", check the nonquarterly charges screen. The fees may have already been added when the court cost bills were worked.) Move the cursor to the Sheriff's fee field and enter the amount on the purchase voucher.
  
  
• Check the Tax system the next day to verify that the fees posted correctly and then destroy the copy of the purchase voucher.