All tax offices will purge correspondence, documents containing confidential information and employer files according to the established guidelines.

Confidential information includes but is not limited to the employer account number, employer name, ownership information, liability information, and wage record information.

Correspondence in the numbered files and correspondence in the alphabetical files will be retained only for the current year and one calendar year immediately preceding the current year. Once a year these files will be purged for material to be destroyed.

State Office Personnel: Every State Office Tax employee will use the recycle bins located in Tax Department for documents containing confidential information. These documents are then burned for security purposes.

Field Tax offices will implement procedures that maintain the security of all confidential information.

Each field tax office will maintain a file folder containing information pertaining to those records destroyed. The following information will be included:

• Identification of records destroyed, i.e. type of record and period covered. Detailed information of each item destroyed is not required.
• Date records were destroyed.
• Manner in which records were destroyed.
• Names of those persons witnessing the destruction.

State Office Personnel: Every State Office Tax employee will use the recycle bins located in Tax Department for documents containing confidential information. These documents are then burned for security purposes.

Field Tax offices will implement procedures that maintain the security of all confidential information.