Accounts will be archived (moved off the Tax Accounting System but available for retrieval
upon request) if they meet all the following criteria.
- All "liable" accounts that were terminated prior to the archive year, that owe
no tax or reports and have no liens that are not released.
- All "error" accounts that have been classified "error" for more than
12 months.
- All "not liable" accounts that have been classified "not liable" for
more than 12 months.
In addition, all accounts included above must not have
- an active field assignment,
- an assignment that was completed less than (3) three months prior, or
- an audit completed less than (3) three years prior to the archive date.
If an AE receives a request for a release of Lien for an archived account, the system may
have incorrectly archived the account. The AE will refer the caller to the RID Tax Lien information
phone number. RID will reinstate the account, review it and respond to the request.
