Status Manual graphic

[ Status Procedures Manual - TOC ] [ Ch 1 - New Accounts ] [ Ch 2 - Changes to Accounts ] [ Ch 3 - Special Accounts ] [ Ch 4 - Other Units, Sections & Departments ] [ Ch 5 - Letters ] [ Ch 6 - Investigations & Assistance ] [ Ch 7 - Partial Transfer Applications ] [ Ch 8 - Traces ] [ Ch 9 - Special Reporting Situations ] [ Ch 10 - Account Numbers ] [ Ch 11 - Appeals Decisions and Hearings ] [ Ch 12 - Document Processing ] [ Ch 13 - Error Reports & Query List Instructions ] [ Ch 14 - Tax Performance System ] [ Ch 15 - Experience Rating Unit ] [ Ch 16 - SUTA Dumping Detection ]
[ 1.1 - STA Screen Descriptions ] [ 1.2 - FCQ Calculation ] [ 1.3 - New Accts 201.021 ] [ 1.4 - New Accts 201.022 ] [ 1.5 - New Accts 201.023 ] [ 1.6 - New Accts 201.024 ] [ 1.7 - New Accts 201.025 ] [ 1.8 - New Accts 201.026 ] [ 1.9 - New Accts 201.027 ] [ 1.10 - New Accts 201.028 & 201.047 ] [ 1.11 - New Accts Based on C-3s ] [ 1.12 - Assemble New Employer Packets ] [ 1.13 - Unemployment Tax Registration ] [ 1.14 - Liability for Indian Tribal Councils & Their Instrumentalities] [ 1.15 - C-111 Accounts]

Chapter 1:  New Accounts

comments to: Tax Department

1.11     New Accounts Based on C-3s

[ 1.11.1 - Keying Accounts from Quarterly Reports ]

The purpose of using a quarterly report that reflects liability ($1500.00 or more in gross wages for regular employment, $1000.00 domestic, or $6,250.00 agricultural) to establish an account is to reduce the possible interest the employer might incur for late payment of taxes and to establish the account in a timely manner per Tax Performance System Measurement criteria. Reference Chapter 1 - "Basis for Liability" and "STA Screen Processing" to establish an account 201.024 for a C-3 less than $1500.00 with money.

1.11.1     Keying Accounts from Quarterly Reports

The only difference in keying an account from a quarterly report rather than a Status Report is the quarterly report requires more use of judgment on the part of the accounts examiner keying the account.

  1. Search the EMF by FEIN, name, address, and telephone number to make sure a duplicate account is not created.

  2. Ownership - Use your best judgment on the way subject styled account. Look at the name, title, etc.

  3. Liability & First wages date - Based on the number of employees in employment given in item 10 of the quarterly report. Liability will always be the last day of the last month of the quarter. First wages is always the first day of the month in which employment is reflected in item 10 of the quarterly report.

    For example, you receive a Quarterly Report for the first quarter of 2008 and item 10 looks like:

    [ 5 ] [ 7 ] [ 10 ] The first wages date will be 1-1-08 and the subject date will be 3-31-08.

    [ 0 ] [ 9 ] [ 10 ] The first wages date will be 2-1-08 and the subject date will be 3-31-08.

    When multiple reports are received, the first wages date is the first day of the first month on the first quarterly report to reflect employment in item 10. The subject date is the last day of the third month of the first quarterly reflecting liability.

    For example, if you received the first and second quarterly reports for 2008 and item 10 and item 13 (Gross Wages) reflect the following:

    Item 10 and Item 13

    [ 5 ] [ 6 ] [ 5 ] $1,200.00 1-08

    [ 6 ] [ 5 ] [ 5 ] $2,200.00 2-08

    The first wages date will be 1-1-08 and liability will be 6-30-08.

  4. FL-160 Form Letter

    A Status Report must be requested from the employer when an account is established on the basis of a quarterly report. An FL-160 is sent to request a Status Report. To send an FL-160 letter use the STA Screen:
     
    Access the STA screen.
     
    Key ACCT
     
    Press <Enter>
     
    The record for the account will display
     
    Key TYP
     
    If the federal identification number, phone number or styling need changes:
     
    Key FEID
      PHONE
     
    Line 1
    Line 2
    Line 3
    Line 4
    Line 5
    Line 6
     
     
    REG CODE  => 1
    DOM CODE => 2
    AGR CODE  => 2
     
    Key SECT => 1
     
      SUBJ DT
    1ST TX WG
    1ST CHG
     
    Key FORM LETTER =>160


    QTR (Format is quarter and year, i.e. 108 for the 1st qtr of 2008.  108 will insert the date March 31, 2008 into the FL-160 letter.)
     
    Key RPTS YY
     
    Press <Enter> to verify the first chargeable quarter.
     
    Press <PF5> to add the record.
     
    Note: Pressing <PF5> before pressing <Enter> will add the record without verifying the first chargeable quarter.
     
    An FL-160 and a Status Report will be included with the liability notice to the employer.

first previous next last Tax Menu


Texas Workforce Commission  |  Unemployment Tax

Last Revision: October 19, 2011