[ 2.19.1 - Changes to Suspend Information ][ 2.19.2 - Changes to Reopen Information ][ 2.19.3 - Changes to Suspend & Reopen Information ]

The Employer Master Record (STS) screen displays only the latest occurrence of suspend information and the latest occurrence of reopen information. If an account has been suspended and reopened more than once the STS screen will only display the latest dates and there will be a + (plus) sign immediately to the right of the close date on STS. Earlier suspend and reopen dates can be viewed by accessing the Additional Suspend/Reopen (SUS) screen. The SUS screen displays earlier suspend and reopen dates in reverse chronological order.

If a suspend or reopen date does not display on the STS screen, but is visible on the SUS screen it is considered to be in the "SUS file". Dates in the SUS file cannot be corrected using the STA screen. To correct dates in the SUS file complete Form C-10.

Although suspend and reopen dates in the SUS file do not display on the STS screen, it is still necessary to correct them, when they are wrong, since they affect quarterly report liability.

Changes to suspend information must remain chronological. If a suspend or final wages date is being changed, the new suspend or final wages date must be bracketed by the same first wages date and reopen date(s) which bracketed the old suspend information.

For example, an account with the STS screen showing the following dates:

SUBJECT	1-1-07
1ST WAGES	1-1-07
SUSPEND	9-30-08 +
NORPTDUE	9-30-08

Which has an SUS screen showing the following dates:

SUSPEND	9-30-07
FIN WGS	9-30-07
REOPEN	4-1-08
WGS RES	4-1-08

To change the final wages date on SUS of 9-30-07:

The date you want to use to replace 9-30-07 must be a date after the date of 1-1-07 (first wages date) and before the date of 4-1-08 (reopen date).

To change suspend information in the SUS file:

1. Review all available information to make certain that the change is appropriate. Review documentation, STS, SER, QRM and SUS screens.
2. Complete Form C-10
Write	Account Number
	AE Number
	Init (Initials)
	Date
	Authority
	Brief Name (above lines 1-6)
3. Complete Delete Items Marked (back side of C-10)
Write	Inactive On
	Final Wages Date
	Reason Code
Note: All 3 items (dates or suspend reason) must be completed even if there is no change  to a particular item.
4. Complete Add Items Marked (back side on C-10)
Write	Inactive On
	Final Wages Date
	Reason Code
Note: All 3 items (dates or suspend reason) must be completed even if there is no change to a particular item.

Back to Back Suspend Dates – With No Reopen Date

Changes to suspend information must remain chronological. If a suspend or final wages date has been keyed more than once on the same day, a two day process is necessary. If there are two closes back to back, look at the TDO screen and the accounts examiner will probably find a Status Action listed twice on the same date. It could be the same accounts examiner or two different accounts examiners. It could show DLN’s with 99999002002 (keyed on the SNC screen) or 99999002005 (keyed on the STA screen).

For example, an account with the STS screen showing the following dates:

SUBJECT	12-1-96
1ST WAGES	12-1-96
SUSPEND	1-1-10 +
NORPTDUE	12-31-09

Which has an SUS screen (page 1 upper right hand corner) showing the following dates:

SUSPEND	4-30-09
FIN WGS	6-30-09

Right above CMD line: shows more data exists.

Which has an SUS screen (page 2 upper right hand corner) showing the following dates:

SUSPEND	1-1-10
FIN WGS	12-31-09

Right above CMD line: shows no more data.

To correct the multiple suspend dates that appear on EMF this will need a two day process.

Day 1 – On STA screen delete suspend date 1-1-10, FNL WGS 12-31-09 and the reason code.

Day 2 – Suspend dates will show 4-30-09 and FNL WGS 6-30-09 with a reason code. After suspend dates have been deleted, review SER screen to determine if suspend dates and reason code need to be amended.

Note: This situation is one of the rare exceptions to deleting suspend dates. There may be more than two closes back to back.  If these back to back closes are left in the account then it will cause problems later when an STA action is needed.

Changes to reopen information must remain chronological. If a reopen or wages resumed date is being changed, the new reopen or wages resumed date must be bracketed by the same suspend and final wages dates which bracketed the old reopen information.

For example, an account with the STS screen showing the following dates:

SUBJECT	1-1-07
1ST WAGES	1-1-07
SUSPEND	9-30-08 +
NORPTDUE	9-30-08

Which has an SUS screen showing the following dates:

SUSPEND	9-30-07
FIN WGS	9-30-07
REOPEN	4-1-08
WGS RES	4-1-08

To change the reopen date on SUS of 4-1-08:

The date you want to use to replace 4-1-08 must be a date after the date of 9-30-07 (final wages date) and before the date of 9-30-08 (final wages date).

To change reopen information in the SUS file:

1. Review all available information to make certain that the change is appropriate. Review documentation, STS, SER, QRM and SUS screens.
2. Complete Form C-10
Write	Account Number
	AE Number
	Init (Initials)
	Date
	Authority
	Brief Name (above lines 1-6)
3. Complete Delete Items Marked (back side of C-10)
Write	Activate On
	1st Wages After Resumption
Note: Both items (dates) must be completed even if there is no change to a particular item.
4. Complete Add Items Marked (back side of C-10)
Write	Activate On
	1st Wages After Resumption
Note: Both  items (dates) must be completed even if there is no change to a particular item.

Changes to suspend and reopen information must remain chronological. The suspend information may be earlier than the reopen information or vice versa.

If the old dates are consecutive, the new dates must also be consecutive.

For example, an account with the STS screen showing the following dates:

SUBJECT	1-1-07
1ST WAGES	1-1-07
SUSPEND	9-30-08 +
NORPTDUE	9-30-08

Which has an SUS screen showing the following dates:

SUSPEND	9-30-07
FIN WGS	9-30-07
REOPEN	4-1-08
WGS RES	4-1-08

To change the final wages date on SUS of 9-30-07 and change the reopen date on SUS of 4-1-08:

Both dates you want to use to replace these two dates must be after the date of 1-1-07 (first wages date) and before the date of 9-30-08 (final wages date).

Also, the new close date must be earlier than the new reopen date.    

If the old dates are not consecutive, the new dates do not have to be consecutive, however:

The new suspend or final wages date must be bracketed by the same first wages date and reopen date(s) which bracketed the old suspend information, and

The new reopen or wages resumed date must be bracketed by the same suspend and final wages dates which bracketed the old reopen information.

For example, an account with the STS screen showing the following dates:

SUBJECT	1-1-05
1ST WAGES	1-1-05
SUSPEND	6-30-08
NORPTDUE	6-30-08
REOPEN	1-1-09+
WGS RES	1-1-09

Which has an SUS screen showing the following dates:

SUSPEND	12-31-05
FIN WGS	12-31-05
REOPEN	1-1-07
WGS RES	1-1-07

AND

SUSPEND	3-31-07
FIN WGS	3-31-07
REOPEN	1-1-08
WGS RES	1-1-08

To change the reopen date on SUS of 1-1-07 and change the close date of 6-30-08:

The reopen date you want to replace 1-1-07 must be a date after the date of 12-31-05 (final wages date) and before the date of 3-31-07 (final wages date). The close date you want to replace 6-30-08 must be a date after the date of 1-1-08 (reopen date) and before 1-1-09 (reopen date).

Note: If the dates you are changing are on two different SUS screens you will need to complete Day 1 and Day 2 C-10’s.

To change suspend and reopen information in the SUS file:

1. Review all available information to make certain that the change is appropriate. Review documentation, STS, SER, QRM and SUS screens.
2. Complete Form C-10
Write	Account Number
	AE Number
	Init (Initials)
	Date
	Authority
	Brief Name (above lines 1-6)
3. Complete Delete Items Marked (on back of C-10).
Write	Activate On
	1st Wages After Resumption
Note: Both items (dates) must be completed even if there is no change to a particular item.
Write	Inactive On
	Final Wages Date
	Reason Code
Note:  All 3 items (dates and suspend reason) must be completed even if there is no change to a particular item.
4. Complete Add Items Marked (on back of C-10)
Write	Activate On
	1st Wages After Resumption
Note: Both items (dates) must be completed even if there is no change to a particular item.
Write	Inactive On
	Final Wages Date
	Reason Code
Note: All 3 items (dates and suspend reason) must be completed even if there is no change to a particular item.