Batches of documents are sent to Scanner Operations to be imaged and then to Data Processing to
key the documents to the Employer Master File (EMF). Each document is assigned a Document
Locator Number (DLN) that is unique to that document. Scanner Operations retains the documents
until there is a sufficient number to fill a box. The box is picked up by Status Operations
Unit (SOU) and returned to Status. The purpose of this job is to verify that the documents
are properly posted to the Document Log.
The DLN is printed on the upper left corner of the batch cover sheet and on each document. Each
batch has a unique number. The C-1 Job Batch Header Sheet contains a DLN that ends in 000 and the
last three digits on the following pages increase sequentially. The last three digits identify the documents
within the batch. The printed DLN is a 10 digit number that begins with zero (example: 0287194001),
however the DLN that is displayed on TDO is an eleven digit number beginning with the number 8 followed
by the number that is printed on the document (example: 80287194001).
Select a C-1 Job Batch from the box.
Observe whether there is a three digit code in the “KEY AS” field on the header sheet. If
a number is written into the “KEY AS” field it will help to identify the document description. Every
document within a “KEY AS” batch will have the same description.
Enter the employer account number into the Employer Master File Inquiry Screen.
Press <Enter>.
On the command line (CMD) type TDO.
Press <Enter>.
Look for the DLN displayed on the screen that matches the DLN on the document. Remember that
the DLN on the TDO screen will be displayed with the number 8 followed by the number printed on the document.
Look to see that the document description on TDO matches the actual document.
Look at the Image Viewer to verify that documents are keyed to the correct account.
If the document description does not match or if the DLN is not displayed, pull the document from the
batch and give it to the SOU supervisor. Note: Additional pages of the same document
such as continuing pages of a letter, the back page of a C-1 or Additional Owners/Officers will not be
listed on TDO. Only the first document will be listed. All documents are listed on the Image
Viewer. Note: C-1’s that have been through UTR will be displayed on TDO under
DLN 999990002014.
If the document is a C-42, C-43, or 127 look at the SPA screen to see if the account has been updated.
If the EMF shows that the account is PENDING, give the document to the SOU supervisor.
When finished checking the entire batch, give the exceptions to the SOU supervisor and place the
remainder of the documents in the Confidential Document Destruction bin.
