Changes keyed to an employer account using the STA screen produce a computer generated print of STA that is delivered to Status Determinations Support after each Tax run. (Duplicate copies are sent to Experience Rating and Status Operations Outgoing Mail.)
The top half of the STA print will depict the screen as it appeared before any changes were keyed to the account. The bottom half will show the STA screen as it appeared after all changes, keyed on that day, were saved (PF5). An STA screen, requested by a user, but with no changes saved by PF5, will produce a print with only the "before" on the top of the sheet. These incomplete prints will be discarded by Status Determinations Support.
After the daily output of STA prints is delivered to Status Determinations:
- The half page prints will be removed from
the stack and discarded.
- The remaining two-part STA prints, with a
green batch sheet on top will be taken to Micrographics
for a document locator number and filming.
- After the prints receive a document locator
number, Status Determinations Support will
retrieve the completed batch.
- When the prints are returned to Status, the
document locator numbers will be keyed on the
CRT using the DLN Entry screen.
The DLN Entry screen lists all STA prints produced in the previous Tax run. The DLN Entry screen lists 16 account numbers per page in account number order with the change date and user number of the person who changed the data. The upper left of each STA print will show the page number and record number of the on-screen location of that account (for example, 002-07 is page 2, record 7 on the DLN Entry).
Document locator numbers must be keyed on the DLN Entry screen on the day that STA prints are produced as the DLN Entry screen changes daily to reflect the previous Tax run.
To key document locator numbers for the daily output of STA prints:
- Move the cursor to the bottom left corner
of the Application Selection menu and key TX11.
(Access to this screen is restricted.)
Press <ENTER>.
The DLN Entry screen will display.
- Key the beginning page number in the field
titled "Page"(for example, key 001
or 1 to access the first page).
Press <ENTER>.
The requested page will display 16 lines of information, with blank lines for the half page prints. Each line of data will list the employer account number, the date that the STA changes processed, the user number of the person who keyed the changes and a blank space titled "Doc Loc Num" in which the document locator number will be keyed.
After comparing the first account number on the DLN Entry screen with the print copy:
- Key the 11 digit document locator number
in the "Doc Loc Num" field.
The cursor will automatically move to the second line.
- Verify that the document locator number keyed
on Line 1 is correct by comparing the DLN with
the print copy.
If it is not correct, key the correct document locator number.
- Key the last 3 digits of the second document
locator number on the next line containing
data.
Move the cursor to the third line of data and repeat the process.
Key the last 3 digits of the document locator number for each account number until the page ends.
Press PF5 to save the data keyed.
The leading 8 digits from the first DLN keyed on a page will be added to the other 3 digits keyed on succeeding lines and a complete 11 digit DLN will appear on the Transaction Log. Do not key any DLN's on lines that are blank.
Note: If the cursor goes beyond the 3 digits on lines 2-16, return to the beginning of that line and key the entire 11 digit document locator number. If all 11 digits are not keyed, the DLN will appear on TDO with 8 zeros at the beginning of the number (for example, 00000000129). Every DLN from that account to the bottom of that page will also appear with 8 zeros at the beginning of the number.
When document locator numbers have been keyed for all account numbers on a page:
- Compare the first document locator number
keyed on a page against the DLN on the paper
document.
- Verify that Lines 2-16 have sequential DLN's
(for example, if Line 1 is 04949019001, Line
2 should be 002, Line 3, 003, etc.)
- Compare the last DLN on a page with the DLN
on the paper document for that account.
If the document locator numbers are not the same, compare the DLN for every account on the screen with the corresponding paper document until all discrepancies are found and corrected.
- After all DLN's on a page are verified or
corrected,
Press PF 5 to save.
- The next page will automatically display
or a different page may be accessed by keying
the desired page number and pressing <ENTER>.
Continue until all document locator numbers in a batch have been recorded on the DLN Entry screen.
