Chapter 2: ADP & Audit Unit |
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2.9 Aged Unallocated Remittance Report
Each week, on Monday, the AGED UNALLOCATED REMITTANCES report is produced that shows remittances in the Cash Journal "QRM" that have not been applied to any liabilities in the account. The section of the report showing remittances that have not been applied for 28 days or longer is reviewed.
There may be any of several different reasons that a remittance listed on the report has not applied. Common reasons include active stops, pending refunds, pending adjustments and remittances received with supplemental reports.
Any remittance that is not cleared from the list during one week will again appear on the report the following week.
2.9.1 Aged Unallocated Remittance Report Procedures
- Review the account and determine why the remittance has not applied.
- If there is a stop placed on the account by an Accounts Examiner, no action is required. Contact the Accounts Examiner if the stop remains on the account for more than a few weeks without regular updates to the ENTITY COMMENTS (FTC) or DELINQUENCY COMMENTS (CDC) screens indicating ongoing action with the account.
- Review account for Collection action stop on account. No action is required, though Collections should be contacted if the stop becomes aged without any ongoing collection action updated on the FTC/CDC screens.
- Refer the account to Collections, Employer Accounting and Review Unit, when money is tied to an Adjustment Report (Form C-5).
- Refer the account to the Refunds and Compliance Unit if money has not released due to a refund that is pending.
- Review and clear a supplemental if the remittance is tied to a supplemental report.
- Release the remittance, using the CORRECT REMITTANCE DOCUMENT TYPE AND QYY/IDD (QDT) screen, if it is tied for no reason. Manually apply the remittance, as needed, using the ALLOCATE REMITTANCE (AAR) screen.
- In all cases, document any action taken on the FTC/CDC screens for each aged unallocated edit reviewed.
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